President — June Buckland
Chairman — Gavin Wilson 📧 firstname.lastname@example.org
Treasurer — Muriel Hodder
Secretary — Kay Wilson 📧 email@example.com
Refreshments — Yvette Barton 📧 firstname.lastname@example.org
Membership — Pauline Harris 📧 email@example.com
TO BE AGREED — Julie Minards 📧 firstname.lastname@example.org
TO BE AGREED — Vicky Bevan 📧 email@example.com
The Director team comprises:
The Scoring Team comprises:
Carol Wildig (Team Leader)
In 2018, Claygate will start rolling out the wireless scoring system called BridgePal, which runs on smartphones and tablets. The implementation team today consists of Gavin Wilson and Carol Wildig, but more volunteers will be very welcome. We will provide as much help and training as each North needs to enter the scores into the handset.
Further information about BridgePal can be found here.
Apologies were received from Rowena Austin, Julie Minards, James and Vida Smith.
There were no matters arising.
The Chairman said:
"I will try to be brief. The first thing I must do is extend my thanks to everyone who helps to keep this club going. If you arrive at twenty past seven each Monday, you may not be aware of the army of volunteers who prepare this room and the kitchen for action. If you leave straight after the Christmas Party, you probably don't know about the members who stay behind to clear things up. You probably have some idea of the stress that the two scorers — Carol and Ruth — now undergo when yet another handset seems to have disconnected itself. And the job of directing hasn't become any easier since the bridge authorities tweaked most of the Laws back in 2017. To all of you, and to the rest of the committee, I am hugely indebted.
"From my viewpoint, the club had several successes in 2018. For one thing, Claygate survived another year. Furthermore, despite being very short of regular directors, we had a director supervising every session, which is not a claim that every club nearby can make. The Christmas Party was another success, for which I must again thank primarily Muriel and Yvette. We also did a little bit of recruiting, in the form of lending ourselves and the club's scoring equipment for a Sunday afternoon tournament at Claygate Tennis Club. This has resulted in at least two new members, and several others coming along here to join in on a Monday evening.
"No-one can claim that all is perfect. Our new scoring technology seems to attract more complaints than anything else. A number of pairs whom I had regarded as committed North-Souths have become mobile East-Wests. Typically four handsets need replacing each session. But I think we are gradually getting on top of the problem, as we accumulate experience, and I firmly believe it is worth persevering with them for another year. They offer, in my opinion, a much clearer display than Bridgemates, and they show you the optimum contract, if you're interested. The scorer's job used to be a tedious data entry task done which could take well over an hour after the session. Now the job has been transformed into a state of readiness during the session to be summoned to replace any failing handsets; after the session, it's a matter of recharging and applying babywipes to the handsets. I would ask you please to be helpful, as you have been, to the scoring team. I badly need them both to stay on, otherwise I will not be able to go on any more holidays.
"We are still short of volunteers. Some things are not being done. There are pages on the website that need updating. Trophies haven't been engraved for several years. We didn't run a Teams tournament last year, but no-one complained. We didn't participate in a Sims last year. Again no-one complained — well, not that I heard about. We haven't run the Lisa Hill or Christopher Blundell tournaments for the past couple of years. These are all things that could be re-activated ... if we had another volunteer or two, and provided we can track down those particular trophies.
"We are now down to two regular directors and three scorers. I feel personally I am doing too much. It is not healthy to invest too much responsibility in so few people. No-one should become indispensable, because then they lose their sense of accountability. We need to develop replacements, and we need to document what we do, so that stand-ins can take over, if needs be.
"I will conclude by saying that all five members of the committee are prepared and happy to offer themselves for re-election tonight. But at least one has told me that she can only commit herself for one more year. So I would really encourage members to come forward over the next few weeks and months and offer to sit on the committee as a co-opted member or train to become a director or scorer.
"I thank you all for your support over the past twelve months."
The Treasurer said:
"The Income and Expenditure account has been posted on the website for several weeks and there are also some copies here for you to peruse. Brief notes have been posted on the website explaining the change in amounts received and spent in 2018 compared to 2017. The three main reasons are:
In terms of cash in the bank, we started the year with £4,754 in the account and ended the year with £4,201. The committee believes this sufficient to deal with foreseeable possibilities, so it remains our intention to keep the table money at £2 per member. We expect to be able to do at least for the rest of this calendar year.
If you have any queries on the accounts that have not been explained on the website please do email them to either Pauline or me."
Yvette Barton announced the winners, and the president, June Buckland, presented trophies as follows:
There was none.
Elizabeth ADKINS — Frances ALLWORK — Kais BAHRANI — Nigel BARNES — Mary BLUNDELL — Valerie BORNHOFT — Mary BUSHELL — Betty BUENO — Rosemary COLLIN — DE JAGER TOMTEN — Bob EDMONDS — Ken ENGLAND — John FRENCH — Elizabeth GRAY — Bernard HARBER — Margaret HARBER — Pam HARRIES — Sue JACKSON — Janet KEFFORD — Jill LATTER — Joan LOW — Robin MCDONAGH — John MCKIMMIE — Kathryn MCKIMMIE — Pat MCROBBIE — Mike MULLIGAN — Pamela NORMINGTON — Val NORTH — Sue OSBORNE — Ursula OSCROFT — Sue RAWLINS — David ROTHERHAM — Jonathan SPRING — Thelma SCOTT — Ann SEXTON — Wah TAN — Lay Choo TAN — Jennifer WOOD.