President — June Buckland
Chairman — Gavin Wilson 📧 firstname.lastname@example.org
Treasurer — Muriel Hodder
Secretary — Kay Wilson 📧 email@example.com
Refreshments — Yvette Barton 📧 firstname.lastname@example.org
Membership — Pauline Harris 📧email@example.com
The Director team comprises:
The Scoring Team comprises:
Carol Wildig (Team Leader)
In 2018, Claygate will start rolling out the wireless scoring system called BridgePal, which runs on smartphones and tablets. The implementation team today consists of Gavin Wilson and Carol Wildig, but more volunteers will be very welcome. We will provide as much help and training as each North needs to enter the scores into the handset.
Further information about BridgePal can be found here.
The data we routinely collect includes members' names, addresses, email addresses and phone numbers. We collect this data directly from our members when they join the club and when they renew their subscriptions.
For some of our members, we may have additional information such as committee memberships, and tournament director roles.
We collect the scores from games you play, which are displayed on our results pages and are also used in maintaining the EBU's National Grading Scheme (NGS) and the Master Point scheme.
We use members' data for the administration of your membership; the communication of information, and the organisation of events. We provide your data to the English Bridge Union (EBU) for their use as explained in the section below.
Your membership data is passed on to the EBU, of which you become a member when you join Claygate Bridge Club. The EBU shares data with its associated charity, English Bridge Education and Development (EBED), since it shares offices and data systems with them, and with Surrey County Bridge Association or any other county that you may have nominated as your county of allegiance.
Information from your results is also passed on to the EBU for use in its master point and NGS schemes, unless you have chosen to have your NGS grade kept private. This information may also be used for stratification and handicap purposes.
Some of your data will be available for use by Bridgewebs acting as a Data Processor on our behalf. They are not free to pass this on to other organisations that are not connected with Claygate Bridge Club.
Your personal data is not passed on by us to organisations other than those indicated above, whether or not they are connected with bridge.
Data for most of our members comes from them when they join Claygate Bridge Club or when they update their information either directly or via their EBU record.
The information held by the EBU may be updated by your club if you have given it permission to change your record. You can change this permission on My EBU by going to Account ⇨ My Details.
If you are a direct member of the EBU, you will instead have provided your personal data directly to us when you joined Claygate Bridge Club, or when you updated your record with us.
Scoring data comes directly from the results of the club games in which you play.
This information is mainly stored in digital form on computers. We use Bridgewebs as our data processor for this purpose.
Under the GDPR — General Data Protection Regulation — we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring Claygate Bridge Club discharges its obligations under the GDPR is the chairman, Gavin Wilson.
Members of the committee of Claygate Bridge Club have access to members' data in order for them to carry out their legitimate tasks for the organisations.
Claygate Bridge Club collects personal data that is necessary for the purposes of its legitimate interests as a membership organisation and participant in an internationally recognised and regulated, competitive mind sport.
For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.
If you want to see the basic membership data we hold about you, you should contact Pauline Harris, the Membership Secretary.
You can contact us with a Subject Access Request if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.
There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information.
The GDPR refers to sensitive personal data as special categories of personal data.
We do not record any such special data.
There are various ways in which you can limit how your data is used by the EBU and Claygate Bridge Club.
We normally keep members' data after they resign or their membership lapses in case they later wish to re-join. However, we will fully delete any former member's contact details on request.
Since underlying statistical data, like scores from bridge games, continues to be necessary in relation to the purpose for which it was originally collected and processed, results from events used for the NGS are not deleted by Claygate Bridge Club or the EBU although they will no longer be attributed to a player who does not want their data to be kept.
Historical ranking lists and prize lists are required for archiving purposes and names cannot be removed from them.
Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.
We normally keep members' information after they die. If requested by their next-of-kin to delete it, we will do so on the same basis as when requested to remove data by a former member.
Data about your sessions which is held by the EBU can be downloaded as a CSV spreadsheet. You can do this by logging on to My EBU and in your Sessions list, clicking on Download as CSV . To access data held by Claygate Bridge Club, contact the chairman, Gavin Wilson.
Download as CSV
Document ID: Ⓖ020218-g66