BROXBOURNE BRIDGE CLUB CONSTITUTION
Any two offices may be combined and held by one person. If two offices are held by one person then that person shall have one vote at Committee meetings and that person’s signature on cheques shall count as only one of the two signatures required under clause 7.3 of this constitution.
7.1 All table monies received shall be regarded as monies of The Club.
7.2 The Club Treasurer shall:
7.3 Cheques drawn on The Club bank account shall be signed by the Club Treasurer and either the Club Chairman or the Club Secretary.
7.4 The financial year shall be from 1st June to 31st May.
8 GENERAL MEETINGS
8.1 An Annual General Meeting (AGM) of The Club shall be held every year, not later than the end of September in order to transact the following business:
8.2 The date of the AGM is to be shown on the proposed annual calendar of events and this is to be regarded as sufficient notification.
8.3 Any resolution to be included in the Agenda of an AGM or special general meeting (SGM) together a (General Meeting) is to be notified to the Club Secretary twenty one days before any such meeting.
8.4 The agenda of a General Meeting shall be published to members not less than six days before the date of the General Meeting.
8.5 Any resolution may be discussed and voted on at any General Meeting, whether on the Agenda or not, provided the following conditions are met:
8.6 A SGM may be convened at any time at the discretion of The Committee and shall also be convened within twenty one days of the receipt of a requisition in writing from not less than twenty per cent of the current membership of The Club.
8.7 Any decision by the majority present at a General Meeting shall be binding on all members of The Club.
9.1 Nominations for proposed members of The Committee shall be in writing, and shall be signed by a proposer and seconder, both of whom shall be members of The Club, and also by the person nominated. Nominations must reach the Club Secretary no later than one week prior to the date fixed for the AGM.
9.2 In the event that there are fewer nominations made under 9.1 than there are posts available, the Chairman or temporary Chairman of the meeting may at his or her discretion accept all additional nominations made at the meeting, provided the nominations comply with the terms of 9.1 other than the date for receipt.
10.1 Notices may be given by post or by email, at the Club Secretary’s discretion, to the last known address for such communication. No accidental error or defect in the service of a notice to an individual member or members shall invalidate the notice of a meeting or the decisions made at the meeting.
10.2 A notice convening any General Meeting shall be issued by the Club Secretary not less than fourteen days prior to the meeting. The notice must state the date, time and venue of the meeting and contain full particulars of the business to be transacted, including any motions for the meeting. The notice will also invite members to raise any business to be discussed at the meeting. Any business so notified must be received by the Club Secretary at least seven days prior to the meeting.
11 CONDUCT OF MEMBERS, COMPLAINTS AND DISCIPLINARY MATTERS
11.1 Members shall conform to the standards of fair play, courtesy and personal behaviour prescribed by the EBU from time to time.
11.2 If a member wishes to complain about the conduct of another member or members then they should do so in writing to the Chairman or Club Secretary.
11.3 In the event of a complaint being made to the Chairman or the Club Secretary about the conduct of a member or members of The Club, The Committee may (and if a written complaint is received signed by at least five members of The Club, it shall) consider the complaint.
11.4 The complaint will be considered in accordance with The Club’s disciplinary policy which is made available to all members.
11.5 The Club may at any time seek external legal advice, and may seek advice from the HBA or EBU.
12 ALTERATIONS OF RULES
12.1 No amendments to this constitution may be made except by The Club in General Meeting.
12.2 Amendments to this constitution can only be approved by at least two thirds of those members present and voting.
13.1 If the number of members of The Club falls below nine, or if The Club shall pass, by a majority of at least two thirds of the votes cast in a General Meeting, a resolution of its intention to dissolve, The Committee shall be responsible for the winding up of The Club.
13.2 The Committee shall take immediate steps to convert into money all the property of The Club. Out of the proceeds of such conversion The Committee shall discharge all debts and liabilities of The Club. The Committee shall transfer any surplus assets and funds to an organisation whose objectives are in keeping with those of The Club. The Club shall, for all purposes, be dissolved.
This Constitution was approved by General Meeting on ……………………………….