BBYLAWS OF SPOKANE UNIT 448
American Contract Bridge League
Revised, December 1975
Amended, December 2000, 2010
Revised and amended December, 2015
Article I: Name
Article II: Objectives
Article III: Unit Jurisdiction
Article IV: Membership
Article V: Dues
Article VI: Membership Meetings
Article VII: Unit Board of Directors
Article VIII: Unit Officers and Members of the Board of Directors
Article IX: Impeachment
Article X: Amendments to the Bylaws
Article XI Tournaments
Article XII: Committees
Article I: Name
Spokane Unit 448 is a subsidiary of the American Contract Bridge League (ACBL), recognizing ACBL as the parent organization, that has authority and control over tournament bridge in the United States, and exists under the sanction of ACBL and functions within the Constitution and Bylaws and regulations of ACBL.
Article III: Unit Jurisdiction
The geographic area within which the Unit may operate shall be the area of the city of Spokane and areas immediately adjacent thereto, plus any areas that may be assigned to it by the ACBL.
Article IV: Membership
2. When there are several playing areas within the Unit, each playing area should have representation on the Board approximate in the same proportion as the membership in the area bears to the total membership in the Unit. The Nominating Committee is instructed to guide itself accordingly, or the members in each playing area may officially meet to select its representative on the Board.
E. Vacancies: Any vacancy on the Board of Directors may be filled by the Board of Directors. The person(s) so appointed shall hold office during the unexpired term.
G. Quorum: A quorum of the Board of Directors for business transactions shall consist of not fewer than five (5) Directors.
H. Powers and Duties: In addition to the powers granted by other provisions of these Bylaws and by the laws of the State of Washington, the Board of Directors shall have the following powers and duties:
1. To acquire, hold, administer, maintain and dispose of all Unit property;
2. To appropriate Unit funds for the purpose set forth in these Bylaws;
3. To hire and discharge employees, to supervise their conduct and to fix their compensation;
4. To audit all Unit receipts and disbursements;
5. To conduct, manage, and supervise and control all Unit business, including, but not limited to, the conduct of tournaments, the selection of all dates and locations for those tournaments, and the making of all contract in connection thereto;
6. To act as coordinator and arbitrator between the local clubs under its jurisdiction for the best interests of duplicate bridge, particularly to avoid, insofar as possible, conflicting playing dates;
7. To arbitrate disputes of members and to consider any protest situation. At the Board’s discretion any such matters may first be refer to the Conduct and Ethics Committee, which, after thorough investigation will report to the Board of Directors with its recommendations. The Board will then take such action as it sees fit. In any dispute involving club directors, only those Board members elected by the membership shall vote.
8. To censure, suspend, expel, or otherwise discipline any player. But no player shall be censured, suspended, or expelled or otherwise disciplined until that member has been furnished with written charges to which the player has time to reply, or until after a hearing of which the player has received reasonable notice. The player may be represented by counsel of the member’s own choosing and expense. Disciplinary action by the Unit may be appealed to the National Board of Directors. The member, against whom charges are pending, may play in tournaments during such pendency, unless otherwise directed by the Board of Directors.
9. To reappoint annually local Club Directors, who so desire, to direct Unit games.
10. Board members shall be excluded from voting on issues that affect their financial interest.
Article IX: Impeachment
Any officer or Director may be removed for cause at any meeting of the Board of Directors providing two-thirds (2/3) of the quorum present shall so vote. Any officer or Director against whom impeachment charges are brought shall be notified in writing, by registered mail, of the charges against the Director at least ten (10) days prior to the meeting. Further, the Director shall be given an opportunity to be heard before the Board of Directors and to be represented by counsel of the Director’s own choosing and expense. The action taken by the Board of Directors shall be conclusive and final.
Amendments to the Bylaws may be proposed by Unit members upon petition signed by at least fifty (50) members and submitted to the secretary at least sixty (60) days in advance of the Annual Meeting or any special meeting called for the purpose; or upon a petition signed by at least eight (8) members of the Board of Directors. It shall be the duty of the Secretary to incorporate the test of proposed amendment in the Notice of Membership meeting. The concurrence of two-thirds (2/3) of members present and voting shall be required to pass any amendment.
Article XI: Tournaments
The Unit shall have complete authority over all tournaments conducted by it, subject to ACBL regulations.
Article XII: Committees
The President, with the approval of the Board of Directors, shall appoint such committees as may be necessary or desirable to perform the functions of the organization. The President shall define their duties. Among the committees appointed by the President shall be the following standing committees: Tournament Committee, Conduct and Ethics Committee, Membership Committee, Publicity committee, Nominating and Election Committee, and Hospitality Committee.
ACBL SPOKANE UNIT 448
OFFICE ROLES AND RESPONSIBILITIES
This document (formerly titled Unit 448 policies and procedures) should be updated by the secretary each time the unit board passes motions that alter the document.
An elected or appointed unit board member may serve in more than one capacity. For example, a person might serve as I/N chair as well as publicity chair.
In addition to referring to unit documents relayed by previous officer, each incoming board member or chair shall refer to the pertinent position description on the ACBL website for guidance and direction. The following text provides the bare essentials of the position, plus any assignments that might be unique to Unit 448.
Presides at all unit board of directors and general membership meetings;
Appoints, in consultation with the board, all committees and serves on them ex officio, except for the nominating committee ; and
Exercises general supervision over unit activities, including other duties incidental to the office and those the board may assign.
Assumes the duties of the president, when the president is unable to serve;
Proof reads the Grand Slammer prior to publication; and
Performs other duties incidental to the office and those the board may assign.
Records and maintains minutes of monthly board meetings and the December membership meeting;
Provides a copy of approved minutes at club playing sites, in the Grand Slammer and on the website;
Maintains unit member roster ;
Maintains list of board members and the date of their elections;
Applies for all unit championship and charity game sanctions;
Completes and files all unit reports required by ACBL;
Tracks points earned and orders medals for the Ace of Club and Mini-McKenney awards;
Updates roles and responsibilities manual as dictated by unit board actions;
Prepares absentee general meeting ballot for new board members and distributes same to all playing sites, members of the nominating committee and on the web at least thirty (30) days in advance of the election; and
Relays unit board member and committee chair names to ACBL.
One or two other board member should be authorized to sign checks and to perform the treasurer’s duties, in the absence of that officer. Any board member may request to inspect all financial unit documents by writing the president. Requests shall be granted and performed within two weeks of request. Requestor will pay for any photocopy costs.
Has custody of and is responsible for all unit funds, securities and properties;
Deposits all unit monies;
Pays, upon receipt, approved invoices;
Reconciles bank statements;
Provides a monthly itemized report to the board;
Posts a report digest in the club playing sites;
Makes financial reports as directed by the board;
Prepares for the auditor and secretary a year-end report that includes a copy of the check register;
Files Form 990 with the IRS; and
Retains records at all times.
UNIT 448 REGISTERED AGENT
The treasurer or another board member serves as the agent. Annual fees are $10 and paid by the treasurer. Late fees will apply if the deadline is missed. Agent registration is on the Office of Secretary of State, Corporation and Charity website. Check is sent to the office at James M. Dolliver Bldg. P.O. Box 40234, Olympia, WA 98504-0234
Maintains the accuracy and integrity of the unit 448 web site;
Checks the unit 448 web site periodically to see if offerings other than the “results” page are used;
Checks other relevant websites for pertinent information, e.g. DINO and ACBL;
Recommends to the unit board improvements to the web site;
Uploads approved unit board meeting minutes;
Updates unit bylaws and policies and procedures, as submitted; and
Uploads submitted Grand Slammer.
Supplies include tables, bidding boxes, boards, pickup slips, entry forms, pencils, sharpeners, convention cards, etc.
Inventories equipment and supplies twice a year (January and August);
Relocates supplies to any location for sectional or unit games; and
Submits mileage for reimbursement mileage which will be paid at the rate equal to IRS business rate.
I/N (INTERMEDIATE-NEWCOMER) COORDINATOR
Organizes and serves as tournament chair for the unit’s I/N stand-alone games and/or sectional; and
Coordinates with the Education Chair and/or unit game director to provide opportunities for I/N players.
COOPERATIVE ADVERTISING PROGRAM
Unit 448 Cooperative Advertising Program is designed from the ACBL marketing program targeting newcomer programs and lessons, and membership recruitment and retention. The program will be active as long as funds are available. ACBL guidelines for submission and reimbursement requirements are on the ACBL web site.
Media advertising options are limited only by costs and perceived return on the outlay. Reimbursement applies only to the cost of advertising or reproduction.
Unit level reimbursements will depend on available funds and must be approved by the unit board prior to expenditure commitment.
Requestor must be an ACBL Teacher Accreditation Program certified instructor; and
Materials must include the ACBL logo or the words “American Contract Bridge League” and the term “Unit 448.”
Publicizes unit tournament activities to increase public awareness of ACBL and unit 448-sponsored bridge playing opportunities;
Consults ACBL web site for ideas and strategies; and
Chairs a unit board appointed committee, as required.
This appointment is filled by an accredited teacher, who may head a unit board appointed committee.
Submits anticipated costs of workshop attendance, conventions and other meetings that will benefit the teacher and students in the area. On a case by case basis, the unit board will decide whether reimbursement to the accredited teacher may be made for registration fee and/or travel expenses and/or lodgings expenses;
Keeps the unit board members informed of ACBL programs that encourage participation and membership;
Proposes to the unit board opportunities for advertising through the ACBL Advertisement Reimbursement Program; and
Promotes and implements programs designed to increase membership by working with the I/N Coordinator and the ACBL Education Department.
UNIT ELECTRONIC CONTACT
This appointment is ACBL-required for the unit to receive membership funds.
Forwards the monthly unit 448 In and Out Report to board officers, club directors and the membership chair;
Forwards the annual unit 448 QUIP Report to board officers so the secretary can summarize membership data for the minutes;
Forwards unit 448 Reimbursement Report to the treasurer so the amounts received can be verified; and
Retains all reports for three (3) years.
Each person who joins ACBL automatically becomes a member of the unit in whose territory the new member resides.
Maintains membership records;
Processes new memberships; and
Encourages present members to renew and former members to reinstate their ACBL membership.
ELECTIONS COMMITTEE CHAIR
A board member serves as chair and recruits two (2) members-at-large to obtain volunteers for the December election. Since voting is by absentee ballots, there needs to be sufficient names on the ballot to fill the vacating board positions. The chair reports the names to the secretary.
GRAND SLAMMER EDITOR
Gathers information, interview, news, etc. of general interest to the unit members;
Edits and formats the issue;
Submits the copy to the vice president for proof reading prior to release;
Provides printed copies at all club playing sites;
Submits copy to the webmaster; and
“Publishes” as frequently as is feasible, in consultation with the unit board.
UNIT GAME COORDINATOR
Manages the allotted number of sanctions for ACBL games, championships, etc.;
Distributes, in consultation with unit board, the requests for unused unit game by the club directors for the unit game at the club events; and
Ascertains and informs the unit board the dates for special ACBL games, such as the North American Pairs (NAP) and the Grand National Teams (GNT).
Schedules all unit tournaments;
Secures playing sites, in consultation with unit board;
Coordinates special tournament features, such as food, beverages, free plays, etc., in consultation with unit board;
Submits unit’s sectional tournament dates to district tournament coordinator for approval prior to request for ACBL sanction;
Applies to ACBL for all tournament sanctions;
Submits tournament flyers to ACBL for approval;
Serves as official liaison between ACBL and the unit prior to the tournament; and
Suggests special entry fees or other ideas with revenue impact that will attract new players.
CHARITY GAME CHAIR
This position and its function are at the board’s discretion.
Researches and recommends unit’s charity for the year to the unit board;
Encourages unit members to offer fund raisers, such as an event in a home;
Forms a committee to help solicit items. These items can be priced for sale or used as a silent auction;
Submits proceeds and records to treasurer; and
Disperses left over items, either to the donor or to the appropriate charity, in a timely manner.
Handles unit game-sponsored complaints which may not warrant filing formal charges, for a variety of reasons.
Promotes proper player behavior based on the Laws of Duplicate Contract Bridge and the ACBL Code of Disciplinary Regulations;
Receives, investigates and evaluates player memos;
Communicates, as appropriate, with those involved in a reported incident, especially the reporter and subject;
Maintains a record of all player memos, including investigation and resolution;
Acts on behalf of the unit and its members when presenting evidence to a disciplinary committee in support of charges filed as his or her own initiative;
Files a complaint with disciplinary body against a subject to resolve a player memo(s); and
Serves as the recorder, or appoints a qualified assistant, for any unit-sponsored tournament.
Receives and investigates complaints or charges that involve conduct and ethics of unit members during a unit-sponsored game;
Selects four (4) unit 448 members to serve as a hearing committee;
Arranges date and location to hear testimony;
Notifies all parties involve;
Conducts hearing in accordance with ACBL guidelines;
Reports to ACBL, in writing, any decisions reached by the committee; and
Works in coordination with the unit recorder.
DISTRICT 19 (DINO) REPRESENTATIVE
The DINO director of elections issues a call for candidates to serve as one of two representatives from the eastern Washington district for a three year term. The director sends a candidates’ list to the various unit boards. The unit board members vote, individually or as a body.
May not be a unit 448 board member;
Attends all DINO meetings;
Casts votes for the unit; and
Reports on DINO proceedings at the unit board’s next meeting.
Board meetings should be scheduled ninety (90) minutes before unit games. If the unit game is double session, the board meeting may be shifted to a more convenient time or day.
Several volunteer positions are appointed by the president, with the approval of the board. These positions include, but not limited to: hospitality, disciplinary, property, recorder, charity, tournament coordinator, I/N, NAP, Christmas party, Grand Slammer editor, education liaison, webmaster. A volunteer need not be a board member.
Departing board members and chairs shall convey all materials to the new member/appointment.
A membership roster is printed annually after the new board is selected.
If a board member misses three meetings without good reason, that person may be replaced.
Replacement of a board member due to death or resignation is optional and is the prerogative of the board. The board does not have to use previous nominees to fill a vacancy.
SPECIAL CLUB GAMES
Clubs should not hold regular or special games during local sectionals. The president may approve any unit 448 club for participation in Western Conference STAC games, without board approval.
ACBL holds Senior Games in February and normally has allowed a club to promote the game. Permission must be granted to the club. Choice of club will be determined by drawing, should more than one club wish to hold it.
Clubs may apply to the unit game coordinator for a unit game at clubs sanction, who will ensure equitable distribution of these games.
UNIT GAMES & UNIT DIRECTORS
Scheduled unit games are:
February—Youth Bridge Month. Unit will donate $1 per player attending this game;
March—Two-session Awards Game;
May—Two session game;
October—Two session Unit Charity Game. Unit will charge $1 per game. First dollar goes to the ACBL chosen national charity with the second dollar designated for chosen unit charity; and
December—Two session Christmas Party and membership votes for new board members, any proposed bylaws revisions and reaction to advisory questions. The board members sets a dollar amount for extras, such as door prizes.
Each summer a unit game committee shall select a date for the next year’s unit games, using available sources to determine possible conflicts.
The unit board sets the annual amount allotted for unit game hospitality.
Hired by the board on a one year contract (January-December);
Fee schedule is $45 per session, plus $5 per table after seven (7) tables. Reimbursement is capped at $100 per session; and
Files game results with ACBL;
Posts results on website;
Keeps records for the Kris Motoyoshi Trophy; and
Orders the trophy and submits receipt to treasurer for reimbursement.